Online fax has become extremely popular with companies and individuals alike. One of the main reasons that has made this form of communication popular is how efficient the system is. It is faster than the traditional system and is extremely cost effective. It does not require ink and paper and sending or receiving faxes is instant.
The modern online fax system is more than just efficient as it utilizes all resources of our modern computer age. It connects all faxing needs with your computers and the internet. This fact may seem as minor but not until one realizes that the system connects with his or her email and faxing system. This means that you will need a stable internet connection if you are to fully maximize on the benefits of online faxing system.
The whole process is simple. It starts with signing up to an internet service provider. That service provider will then supply you a toll free or local fax number. Each time you will want to send a fax, you will send the fax as email attachments in either PDF or TIFF formats. You can always log in to your online account to check your faxes or to send them from the online account. Before the fax gets to you or your recipient, it will have to go through the servers or your service provider. One good thing about online fax is the fact that you can always receive or send your faxes from anywhere. As long as there is a stable internet connection, an email configured with the fax number an, iPad, iPhone, netbook or laptop, the faxes can be accessed from anywhere.
Why is all this more efficient?
The main reason is the fact that online fax digitalizes all messages meaning that the can be easily handled, filed and even stored in a computer or any other data storage device. This is one big advantage for any company or small business that regularly handles lots of faxes. The faxes are neatly stored and can be retrieved with ease. For faxes that may be considered as junk, they can be easily deleted. As for unwanted fax numbers, you always have an option of blocking them just the same way as you can block spam in your email account. Unlike the traditional faxing system, there is not even a single place where you will have to deal with ink and paper. Everything is paperless and inkless unless you want to make a print out. You do not even need to have landline number. You can organize with your service provider for a virtual phone number and get everything up and rolling.
Then there is the security factor, something that was absent in the traditional faxing system. With that system, there was no way one could encrypt his or her faxes. The faxes could be scattered everywhere for all to see. With this new system, fax messages can be encrypted meaning that only the intended recipients can have access to them.